Position: Administrative Assistant – Ontario Government
Location: Hybrid (Downtown Toronto)
Job Type: 6-month contract with potential for full-time status

The Ontario Public Service is full of dedicated professionals who develop critical policies, deliver excellent programs and provide vital services to the people of Ontario. If you want to make a difference in the province, do not hesitate to explore the unique range of career opportunities Quantum has within the government sector.

The current opportunity of Administrative Assistant is responsible for prioritizing their work while working in a fast-paced work environment. The role involves working with deadlines, scheduling meetings, coordinating resources, maintaining records, preparing reports, filing, answering internal and external inquiries, and sorting mail. Judgment, confidentiality and excellent customer service are important attributes in this position.

Key Duties and Responsibilities:

- Schedule meetings and maintain electronic calendars
- Make travel arrangements for individuals and/or group
- Provide support for meetings by booking meeting rooms, preparing agendas and/or other materials, typing/distributing meeting minutes and arranging catering for meetings
- Answer internal and external queries via phone/email or in person
- Assist with orienting, coordinating and training staffing additions or changes to the department
- Prepare expense reports
- Prepare general correspondence (i.e. from templates or may perform minor editing of documents)
- Track and input attendance of assigned group
- Provide administrative support to team projects by maintaining records, preparing reports, filing and/or electronically tracking activities
- Maintain budget tracking spreadsheets, including quarterly accruals for budget review
- Prepare presentations for Manager using PowerPoint, graphs and spreadsheets

Qualifications:

- Post-secondary training/ education in a business or Administrative Assistant program
- Excellent MS Office Skills (Word, PowerPoint, Excel)
- Attention to detail
- Strong communication skills
- At least 2 years of experience in a professional office environment (legal or financial services industry experience/education an asset)

Please send your resume in Word format to Katharine Yau at katharine.yau@quantum.ca.
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